Tax Preparation Checklist

LAST YEAR’S tax return not prepared in our office – Federal, State and Local

W-2’s

1099’s for Interest and Dividends

1099 B’s or year end investment statements

Stock/Bond transaction information if not included on year end 1099B

Information about any refunds from the State or Local government regarding overpayment of prior year taxes

IRA, Pension or retirement distribution information – may be on a 1099R

IRA Rollover/conversion information

Social Security receipt information

Unemployment receipt information

Stock option information for ISO, RSU or ESPP. The more info you can provide the better

HSA contribution/withdrawal information and year end account balance

Moving expense information if you relocated for employment and all expenses were not reimbursed by employer

Student Loan interest this may be on a 1098

Education cost information – tuition, books, fees – this may be reported on a 1098. Proof of payment of tuition also required. Please attach CC statement, cancelled check or payment receipt

Medical costs – only required if significant. Must meet minimum of 7.5% of your

Tax payments to State or Local governments – may include income, per capita, LST, or estimated payments made for during the year to any state, city or municipality

Real Estate Taxes

Mortgage

Equity Line Mortgage Interest. TCJA requires that the use of the funds be detailed and only interest related to funds used to buy, build or substantially improve a personal residence can be deducted. Please provide a history of the use of your home equity line if you want this

Mortgage insurance

Charitable Contributions – cash and non cash. Summarized by charity

Child Care Information including name, address, phone number, EIN and Amount

Residential Energy Credit Applicable Purchases

Education Credit Information – Tuition

Any estimated tax payments that were made during the year

Rental income

Advertising

Cleaning and Maintenance

Commissions

Insurance

Professional Fees

Management expenses

Mortgage interest

Real estate taxes

Repairs

Supplies

Rental permits or license fees

Utilities

Capital improvement or new fixed asset acquisition information

Depreciation schedules if you are a new client

Settlement statements for all real estate

(This applies if you received any 1099-NEC forms or worked as a subcontractor)

Best prepared on QuickBooks. Please print a CASH BASIS Balance Sheet and Profit and Loss Comparative so it shows current and prior year information. If you do not use an accounting software please request a Sch. C for you to complete.

Income, Revenue, Sales

Cost of goods sold – This is the amount you paid for what you resold

Advertising

Car and Truck Expenses (I can send you another worksheet that details out the information I need)

Subcontractor costs

Insurance

Health Insurance – please have this amount separate

Interest – if any for large loans on equipment or working capital

Legal and Professional Fees

Office Expenses

Rent

Repairs and Maintenance

Supplies

Taxes and Licenses

Travel – out of town – hotels, rental cars, airlines

Utilities

Telephone

Internet, if separate

Payroll – This should tie into your 941 reports

Payroll Taxes

Workers Comp Insurance

Bank Service charges, Merchant Fees, Credit Card Processing Fees

Dues and Subscriptions, Membership fees to professional organizations

Continuing Education

Postage and Delivery

Meals

Entertainment

Computer Expenses

Tools

Uniforms

Capital improvement or new fixed asset acquisition information

Depreciation schedules if you are a new client

Settlement statements for all real estate

Employee Personnel Records (after termination)

Employment Applications

Expired Insurance Policies

General Correspondence

Internal Audit Reports

Internal Reports

Petty Cash Vouchers

Physical Inventory Tags

Savings Bond Registration Records of Employees

Time Cards For Hourly Employees